Job Description

Responsible for preparations of accounts payable for Capital Vacation Resorts

* Temporary hire—2-3 Month period *

Principal Duties and Responsibilities

• Enter new vendors, process check request, process invoices, and debit memos
• Accurately maintain and file accounts payable paperwork for Capital Vacation resorts
• Maintain and process information from the assorted resorts to generate reports on the appropriate deadlines
• Resolve accounts payable issues with proper documentation
• Enter data information in the accounts payable module
• Notes payable tracking
• Maintain current W-9’s for vendors
• Maintain current certificates of insurance for vendors
• Research for vendors on payments and additional information requested
• Prepare and maintain spreadsheets for tracking information
• Correspondence with vendors, both verbally and written
• Assist in running reports to resolve payable issues
• Prepare system for preparation of yearly 1099’s in January including mailing 1099’s by January 31
• Follow up on 1099’s promptly
• All other duties as assigned

Job Requirements

Education, Essential Training / Certifications and Experience:

• High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities.
• Two years’ office experience in bookkeeping or accounting.
• Prior accounts payable experience is desirable.
• Minimum keyboarding of 40 wpm required.
• Timeshare or HOA experience preferred

Skills, Knowledge and Abilities:

• Knowledge of accounting, spreadsheet, and word processing software
• Proficient use of Microsoft Suite (Word, Excel, PowerPoint, etc.)
• Knowledge of Sage 500 desirable
• Data Entry Skills, Accounting
• Attention to Detail
• Ability to maintain confidentiality
• Excellent customer services
• Excellent verbal and written skills
• Ability to work independently with minimum supervision

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